Introduction to the main features

JungleDocs for Office 365 is a document automation app for Office 365. It helps you generate and populate Word, Excel and PowerPoint documents, and lets you create extensive Word reports using SharePoint list data. In this article, you will learn the basic principles of JungleDocs for Office 365.

Before you jump into the tasks ahead, here are a few helpful things to know.

  • JungleDocs for Office 365 is a provider-hosted app for Office 365 and is hosted on Microsoft Azure Cloud.
  • When you use JungleDocs for Office 365, you agree to our Terms of Use.

Quick introduction

JungleDocs for Office 365 can help you with numerous document management and SharePoint Online related tasks. Before we will dive into the components that form JungleDocs, here follow a few brief examples of tasks that you could use JungleDocs 365 for:

  • Speed up the creation of contracts, invoices, and  forms
  • Create HR vacation requests, forms and contracts 
  • Produce extensive sales and legal reports
  • Implement an automatic document naming system

These are just a few of the many ways you could use JungleDocs 365 in your organization. Now let's take a look at the way JungleDocs for Office 365 works.

User interface

There is a number of ways to open JungleDocs for Office 365. They will always lead you to the JungleDocs 365 User Interface. Here you will be able to create documents and list items by selecting a  Rule of your choice. Here you can also create new Rules and manage existing ones.

1. Rule types

You can switch between Rules types using the menu buttons:

New & From Existing - Select this if you want to create documents or list items.

Reports Select this if you want to export multiple SharePoint list items into a Word or Excel document.

Read more about Rule types below.

2. Rule selection

Here you can select a rule you configured before. You can also add new rules by click on the  New rule button on the right of the screen.

3. Post creation actions

Here you can select what action you want to be performed  after you run the rule.

1. When this option is selected, JungleDocs for Office 365 will display a report of actions after the rule has been executed (and the JungleDocs UI will remain opened).

2. When this option is selected the target list/library will be opened. (the recommended option)

3. When this option is selected the document will open in Word, Excel or PowerPoint Online (depending on the file type you creating).

4. Settings and management

1. By clicking the gear wheel you can manage your  General Settings; Users; Permission Roles and Global rules.

2. The question mark gives you quick access to our support as well as help documents.

3. By clicking on the account logo you can monitor and set your usage, billing, subscription and account dashboard.

4. Click this to exit JungleDocs for Office 365 and return to SharePoint Online.

JungleDocs Rules

The main element of JungleDocs is the JungleDocs Rule. By executing a JungleDocs Rule you can create, copy and upload documents and items. Rules also allow you to preset metadata, export SharePoint items to Word and generate custom reports.

Rules have several configuration options. These options include automated document naming to fit your organisation's document management system; automated content population; ID generation and many more.

There are two types of rules:  New & From Existing rules and Reports rules. Rules are linked to the list/library they were created for.
You can also create 'central' versions of the above rules. We call these  Global rules.

New & From Existing rules

New & From Existing rules let you create documents or list items. They also let you use the metadata of a selected list item to create a new document or list item. By configuring the rule settings, you can select which columns you would like to copy. The ability to copy field values between items and transforming them along the way is a feature we call Smart Copy.  

Find out more about New & From Existing rules

Report rules

Report rules let you export multiple list items into a document. This rule is especially useful for report creation. Using this rule you can export selected items, a view or a whole list - you could even cross-reference the data you are exporting with other lists to create all-encompassing reports.  

Find out more about Report rules

Global rules

Global rules are central versions of Report rules and New & From existing rules. This means that if, for example, you create a Global Reports rule, this rule can be made available on any of the SharePoint sub-sites, libraries, and lists within your organization .

Note: you can set precisely in which locations or child sites these Global rules will show up.

Find out more about Global rules

Document Templates

Document templates form the foundation for the documents you create using JungleDocs 365.  They consist of both  static and dynamic content. This means that the templates contain some content that is always there (such as your logo and address details), and some reserved spaces (content controls) that can later be filled with content from SharePoint.

JungleDocs 365 populates these reserved spaces with content  from your SharePoint environment and other documents through the use of content controls/placeholders. These are added to  the  reserved  spaces in the template file.

Small Parts

For any content that has to be used in different documents  - such as proposals, quotes, presentations, reports etc. - Small Parts is a time-saving solution .

All you have to do is split up the content that you use often for document creation into smaller parts/ Word or PowerPoint files (i.e. Small Parts). Once you have split your data into these smaller documents, you can use JungleDocs to select which of these parts you want to use to create a new and unique document, simply by checking boxes.

Find out more about using Small Parts to speed up document creation

Getting started video

In this tutorial video for JungleDocs for Office 365 you will learn how to:

- Open JungleDocs for Office from a list
- Export SharePoint list items to Word using out-of-the-box report rule and template   
- Learn how your view settings affect your end result   
- Create a custom Report rule   
- Manually configure a report template  
- Export selected list items into a custom Word document

Supported file types/extensions:

Extension Name of file format
.docx Word document
.docm Word macro-enabled document; same as docx, but may contain macros and scripts
.dotx Word template
.dotm  Word macro-enabled template; same as dotx, but may contain macros and scripts
Extension Name of file format
.xlsx Excel workbook
.xlsm Excel macro-enabled workbook; same as xlsx but may contain macros and scripts
.xltx Excel template
.xltm Excel macro-enabled template; same as xltx but may contain macros and scripts
Extension Name of file format
.ppsx PowerPoint Show                                                                                               
.pptx  PowerPoint Presentation
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