Using Small Parts
Applies to JungleDocs for Office 365.
For a similar tutorial for JungleDocs for SharePoint 2010-2019, click here.
In this JungleDocs for Office 365 tutorial, you will learn:
What are Small Parts?
Small Parts are smaller documents that you can merge together into new and unique documents.
Things to know about Small Parts:
- Small Parts include a specific bit of information (product details, company history, introduction)
- Small Parts are merged together to create new and unique documents
- They are stored in Small Parts libraries on your SharePoint Online
- You select Small Parts by checking boxes when running a rule
When to use Small Parts?
For any document that has to be created often - such as invoices, quotes, reports etc. - Small Parts are an easy solution.
You split up texts that you use often for document creation into smaller parts (i.e. Small Parts). Once you have split your data into these smaller parts (separate documents), you can use JungleDocs for Office 365 to select which of these parts you want to use to create a new and unique document. You do this by checking boxes. Keep in mind that you will not be able to select items that are located in sub-folders.
How to create a Small Parts library?
Small Parts are stored in the Small Parts library on your SharePoint Online. You create it in the same way you would create a normal Document Library,
There are no specific requirements for creating a Small Parts library. However, we advise distributing your smaller documents across folders in the library. This way,
- To create a Small Parts library, select Settings > Add an app.
- Select Document Library.
- Name the library Small Parts. Inside this library, you can create folders that will hold your Small Parts. A good way to structure these folders is by documents they contain (e.g., Pricing | Product Information | About Section).
- Add documents that contain the Small Parts that you want to use to these folders.
- After you have done this you will link your Small Parts library to a certain JungleDocs rule (see next step of this tutorial).
How to use Small Parts to create documents?
1. Add Small Parts to Small Parts library (explained above).
2. Open your document template via a specific rule or by opening a new document.
3. Add Rich Text content controls in the places you want to insert Small Parts. Use the following tag: Small Part: Folder Name (for example, Small Part: Company).
4. Assign the document template to a rule.
5. Assign the Small Parts library to the template. You may also want to enable the Updatable Small Parts feature.
6. Save the rule. It is now ready to use with Small Parts.