Using Small Parts
In this JungleDocs for Office 365 tutorial, you will learn:
What are Small Parts?
Small Parts are smaller documents that you can merge together into new and unique documents.
Things to know about Small Parts:
- Small Parts include a specific bit of information (product details, company history, introduction)
- Small Parts are merged together to create new and unique documents
- They are stored in Small Parts libraries on your SharePoint Online
- You select Small Parts by checking boxes when running a rule
When to use Small Parts?
For any document that has to be created often - such as invoices, quotes, reports etc. - Small Parts are an easy solution.
You split up texts that you use often for document creation into smaller parts (i.e. Small Parts). Once you have split your data into these smaller parts (separate documents), you can use JungleDocs for Office 365 to select which of these parts you want to use to create a new and unique document. You do this by checking boxes. Keep in mind that you will not be able to select items that are located in sub-folders.
How to create a Small Parts library?
Small Parts are stored in the Small Parts library on your SharePoint Online. You create it in the same way you would create a normal Document Library,
There are no specific requirements for creating a Small Parts library. However, we advise distributing your smaller documents across folders in the library. This way,
- To create a Small Parts library, select Settings > Add an app.
- Select Document Library.
- Name the library Small Parts. Inside this library, you can create folders that will hold your Small Parts. A good way to structure these folders is by documents they contain (for example
:Pricing | Product Information | About Section).
- Add documents that contain the Small Parts that you want to use to these folders.
- After you have done this you will link your Small Parts library to a certain JungleDocs rule (see next step of this tutorial).
How to use Small Parts to create documents?
There are three steps for creating documents with Small Parts.
1. Add Small Parts to Small Parts library (explained above).
2. Open your document template via a specific rule or by opening a new document.
3. Add Rich Text content controls in the places you want to insert Small Parts. Use the following tag: Small Part: Folder Name (for
4. Assign the document template to a JungleDocs rule.
5. Assign the Small Parts library to the template.
Updatable Small Parts feature
You can add, edit or delete Small Parts for an already created Word document that has Small Parts in them. The document's content is then updated accordingly.
This feature is only available in the Modern UI view.
To enable the feature
1. Open JungleDocs for Office 365.
2. Select Settings.
3. Turn on the Updatable Small Parts toggle.
To use the feature
1. Select any rule that has Small Parts configured.
2. Select Edit rule and turn on the Updatable Small Parts toggle. This will enable the feature for this rule only.
3. Click Save.
4. Select any document that you previously created using this rule.
5. Open JungleDocs for Office 365 via Modern UI and select the Update tab.
6. In the Other actions section, select Update Small Parts.
7. Select and (or) rearrange the Small Parts checkboxes and click Update Small Parts. This will change the document's content accordingly.